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CFM SARL is looking for

Office Supervisor / Adminstrative Asisstante


• Providing general safety instructions to visitors and Personnel.

• Assisting visitors and Personnel whithin the office.

• Greeting and providing support to the visitors, connecting them with the correct resources based on established procedures.

• Answering Incoming Calls to provide general information, and direct callers to appropriate personnel or voice mailbox.

• Contacting Personnel for visitor escorts, controlling access of people passing through the reception area

• Hand out and tracking of visitor Logs (badges / employee badges)

• Receive parcels and mail.

• Support to the Associates (Filing, Document editting & processing, Data processing; etc)

• Provide Administrative (Finance, HR, Marketing, etc) e,g: Travel Requests, Visa processing,…

• Answering the main Facilities telephone number. This includes answering general information questions and connecting callers.

• Coordinating the Fleet operations (Drivers duties, including organizing shuttles, Airport pick-ups and drop-off of personnel,…)

• Distribution of mailing, and overnight packages

• Managing the Vendors and Contractors whithin the site

• Act as the Go to person for all office management aspects

• Oversee FM services (staff, and service delivery) and report the performance to the Regional FM lead while support MyWorkplace objcetives.

• Monitor the Facilities Helpdesk tool.

• Report emergency situation as per the Emergency response plan in place

• Organizing & Scheduling meetings and events in Conference rooms on site.

• Very good level of english

• Proven admin or assistant experience

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in MS Office

• High school diploma or equivalent; college degree preferred

Comment postuler :

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